Choosing a multifunction printer for a small business means balancing speed, quality, connectivity, and running costs. This guide highlights five capable all-in-one models that fit tight spaces and help manage daily office tasks—from printing and scanning to copying and faxing when needed. Each pick emphasizes reliable performance, easy setup, and practical features for small teams. Read on to compare capabilities, then use the Buying Guide to weigh options against your needs and workflow.
Summary Table
| Product | Brand | Type | Key Benefit | Connection Options |
|---|---|---|---|---|
| Brother DCP-L2640DW | Brother | Monochrome 3-in-1 | Fast print and scan, compact footprint | Wi-Fi, Ethernet, USB |
| Xerox C235dni | Xerox | Color All-in-One | Color capability, auto duplex, Cloud support | Wi-Fi, Apple AirPrint, Mopria, Chromebook |
| Xerox C325dni | Xerox | Color All-in-One | High speed, strong monthly volume support | Wi-Fi, Wi-Fi Direct, Apple AirPrint, Mopria |
| Brother MFC-L8930CDW | Brother | Color Laser All-in-One | Advanced scanning, cost efficiency, security | Wi-Fi, Ethernet, USB |
| Canon imageCLASS MF273dw | Canon | Monochrome 3-in-1 | Reliable monochrome performance | Wi-Fi, USB |
Brother DCP-L2640DW: Compact 3-in-1 Laser Printer
The Brother DCP-L2640DW is a monochrome 3-in-1 printer designed for small business use. It combines laser printing with scanning and copying in a compact footprint. Print speeds reach up to 36 pages per minute, and scanning can handle pages efficiently with a 50-page auto document feeder. It supports secure multi-device connectivity via dual-band wireless and Ethernet, and can connect locally via USB. Ideal for teams prioritizing fast black-and-white output and reliable everyday document workflows.
Xerox C235dni: All-In-One Wireless Color Printer
The Xerox C235dni is a compact multifunction device that handles color printing, copying, scanning, and faxing. It reaches up to 24 ppm in both color and black-and-white and offers automatic two-sided printing. A 250-sheet paper tray supports moderate workloads, while the Xerox Easy Assist App aids setup, monitoring, and support from mobile devices. Built-in Wi-Fi, AirPrint, Mopria, and Chromebook compatibility provide flexible printing from multiple ecosystems.
Xerox C325dni: High-Performance Color All-In-One
The Xerox C325dni is a fast color multifunction printer designed for small to mid-sized businesses. It supports printing, copying, scanning, and faxing with speeds up to 35 ppm. Automatic two-sided printing and a 250-sheet tray help manage larger workloads, while built-in Wi-Fi and multiple cloud and device support options enable flexible, on-demand printing from various devices and platforms. The device is well-suited for teams needing quick color documents.
Brother MFC-L8930CDW: Business Color Laser All-in-One
The Brother MFC-L8930CDW delivers professional color output with fast speeds up to 33 ppm. It emphasizes high-volume capabilities, including a large auto document feeder and robust security features. The printer ships with substantial starter toner, supporting cost-conscious operation, and offers high-speed scanning with duplex capabilities. Its durable, compact design fits busy small offices that require dependable performance with secure access and cloud-ready workflows.
Brother HL-L3300CDW: Color Laser 3-in-1
The Brother HL-L3300CDW is a compact color laser printer with 3-in-1 functionality for small offices. It provides reliable color and monochrome output, duplex printing, and easy wireless connectivity. A 2-month subscription trial adds value for quick setup, while the device’s compact form factor makes it suitable for desks with limited space. It’s designed for consistent performance in home offices and small teams needing professional-looking documents.
Canon imageCLASS MF273dw: Monochrome All-in-One
The Canon imageCLASS MF273dw offers a reliable monochrome all-in-one experience with a built-in scanner and copier. It supports wireless printing and efficient document handling, making it a solid option for small teams prioritizing dependable black-and-white output, with quick first-page out times and solid paper handling for everyday office tasks.
Buying Guide
- Determine print volume and color needs: If most documents are monochrome, a high-speed black-and-white printer (like the Brother DCP-L2640DW or Canon MF273dw) can lower running costs. For teams needing color documents, prioritize color-capable models (Xerox C235dni, C325dni, or Brother HL-L3300CDW).
- Consider space and footprint: Small offices benefit from compact designs with a flatbed scanner for quick copying and scanning. All the selected models offer compact footprints suitable for desks or small shelves.
- Connectivity and ecosystem: Look for devices with built-in Wi-Fi, Ethernet, and USB. If cloud workflows matter, assess compatibility with AirPrint, Mopria, Google Drive, Dropbox, and similar services.
- Paper handling and speed: A higher pages-per-minute (ppm) rate improves daily throughput. An adjustable auto document feeder (ADF) and duplexing reduce manual tasks and paper waste.
- Running costs and toner yields: Compare toner page yields and available high-yield cartridges. Some models include starter supplies, but long-term costs depend on replacement toner and size.
- Security and manageability: For small businesses, security features such as user authentication, encryption, and secure print help protect sensitive documents.
- Support and warranty: Check manufacturer support options and warranty terms, especially for multi-function devices that see frequent use.
- Future-proofing: Consider models with simple firmware updates and ongoing compatibility with evolving operating systems and mobile apps.